Office Assistant

What You'll Do

• Welcome existing and prospective parents, directing visitors and work with parents
• Collect, count, and disburse money, do basic bookkeeping
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information and address complaints.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Process and prepare documents, such as business or government forms and expense reports.
• Monitor and direct the work of lower-level clerks.
• Type, format, proofread, and edit correspondence and other documents, from notes or, using computers or typewriters.
• Count, weigh, measure, or organize materials.
• Train other staff members to perform work activities, such as using computer applications.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Make travel arrangements, meetings etc. for office personnel.
• Willing to substitute in class as a Caregiver/Teacher

Requirements

• Confer with coworkers to coordinate work activities.
• Respond to customer problems or complaints.
• Answer telephones to direct calls or provide information.
• Compile data or documentation.
• File documents or records.
• Send information, materials or documentation.
• Operate office equipment.
• Check data for recording errors.
• Proofread documents, records, or other files to ensure accuracy.
• Maintain inventory records.
• Sort mail and distribute incoming mail.
• Search files, databases or reference materials to obtain needed information.
• Provide information to coworkers.
• Monitor inventories of products or materials.
• Schedule appointments.
• Prepare employee work schedules.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Supervise clerical or administrative personnel.
• Provide training
• Record information from meetings or other formal proceedings.
• Maintain office equipment in proper operating condition.

Nice to Have

• High School Diploma or Equivalent
• Pass a background check/fingerprints
• State Driver's License or Identification Card
• Social Security Card
• 18 years of age or older
• Experience in Microsoft Excel/Outlook/PowerPoint/Publisher/Office/Word
• Experience using a Copy Machine/Scan Fax
• Experience using a desktop computers
• Experience using a Multi-line telephone systems
• Experience using Facebook and other Social media outlets

About Creative Learning Center