School Age Child Care Manager

What You'll Do

Enrollment Management 

• Maintain target enrollment numbers in accordance with program goals. 
• Enroll new children and ensure all enrollment documents are current and complete. 
• Regularly update children’s schedules and attendance records. 

Licensing and Compliance 

• Oversee annual renewal of children’s files, including registration forms, physicals, immunizations, and other required documentation. 
• Manage the renewal process for state and local licensing. 
• Coordinate staff CPR/First Aid certifications and fingerprinting. 
• Maintain accurate records of all staff certifications and monitor expiration dates. 

Staff Coordination 

• Develop and manage staff schedules to ensure appropriate coverage. 
• Support the hiring process, including recruiting, onboarding, and orientation of new staff. 
• Coordinate with the administrative team regarding staff time-off requests and share staffing needs with the center. 

Program Operations 

• Collect, evaluate and support site director curriculum plans 
• Organize and coordinate field trips and enrichment opportunities. 
• Develop and monitor behavior plans and classroom management strategies. 
• Act as the primary point of contact for all school-age partner organizations including school staff, superintendents, and behavior support specialists 
• Serve as a primary liaison with families regarding registration questions and conflict resolution as needed. 
• Support site directors in creating and distributing program newsletters 
• Provide classroom coverage as needed to maintain ratios and support center operations. 
• Order and maintain supplies for the school-age program and the center. 
• Monitor and maintain the classroom and program budget. 
• Participate as a representative on Exeter’s EOPS (Extended Opportunities for Professional Support) team. 
• Other duties as assigned 

Stakeholder Relations 

• Keep in touch with community partners and ensure positive, constructive relationships 
• Manage Memorandum of Understanding process with partners to retain programs and formalize partnership 
• Lead expansion efforts of school-age department by thinking critically about where programs can expand to, reaching out proactively to potential partners, and staying in tune with childcare trends and opportunities 

Requirements

• Bachelor’s degree in education or related field and a minimum of 3 years of supervisory experience in a childcare, or primary school setting, or an equivalent combination of education and experience. 
• Proficient in Microsoft Office Applications including Word, Excel, Outlook, etc. require. 
• Experience with ProCare and New Hampshire Connections preferred. 
• Leadership and crisis management: Ability to lead and motivate staff while remaining calm and composed during emergencies or challenging situations. 
• Organizational skills: Strong ability to multitask, manage multiple priorities, and maintain meticulous records. 
• Business acumen: Knowledge of business management, budgeting, and marketing to ensure the financial sustainability of the center. 
• Communication and interpersonal skills: Excellent verbal and written communication skills to interact effectively with children, parents, and staff. 
• Problem-solving: Ability to quickly and effectively resolve conflicts and address challenges that may arise. 
• Ability to stand, walk, bend, stoop, and lift a maximum of 50 pounds to assist with classroom duties or move equipment. 
• Sufficient agility and mobility to supervise and interact with young children in a variety of indoor and outdoor settings. 
• Capability to use office equipment, including a computer for extended periods, and possess visual and auditory acuity to ensure a safe environment.  
• Continual talking, hearing/listening, stooping, kneeling, crouching, or crawling, as well as reaching with hands and arms. 

Nice to Have

• Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA & other federal, state & local standards - including meeting qualitative and/or quantitative productivity standards  
• Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA & other federal, state and local standards  
• Compliance with all personnel policies 
• Understanding of ProCare Software and Microsoft Applications especially Word, Excel, PowerPoint, and TEAMS.

Benefits

About Great Bay Kids