Administrative Assistant Director
About This Role
The assistant director reports directly to the director and to the Board, as needed. This position is responsible for monitoring the front desk, routing phone calls and emails, and giving tours. In addition, this person will work directly with the director to order supplies, organize supplies and provide support to the teaching staff. This person will use multiple databases to complete enrollment with families, schedule staffing and monitor attendance. The administrative assistant would assist in daily functions and growing the center as well as carrying out the mission and vision of the organization.The Assistant Director supports the daily operations, mission, and growth of Preble Mini Minds, a nonprofit organization dedicated to ensuring high-quality childcare, education, and healthy development strategies that strengthen Preble County families and the community. This role helps create a safe, nurturing, and enriching environment for children from infants through school age while supporting families, staff, and community partnerships.
We are always accepting applications for this role.
What You'll Do
Monitor and aid in all center functions
Leadership & Operations
- Assist with daily center operations to ensure smooth, efficient, and mission-driven programming.
- Serve as acting Director in the Director’s absence.
- Coordinate classroom staffing, ratios, schedules, and coverage.
- Support strategic goals, enrollment growth, and continuous improvement efforts.
- Foster a positive workplace culture built on teamwork, accountability, and respect.
Staff Supervision & Development
- Assist with hiring, onboarding, and retention of qualified staff.
- Provide coaching, mentoring, and performance feedback to teachers and support staff.
- Promote professional development and ongoing training.
- Model professionalism, strong attendance, and collaborative leadership.
- Provide staff coverage as needed.
Program Quality & Child Development
- Support implementation of developmentally appropriate curriculum focused on language, literacy, math, science, social-emotional growth, and physical development.
- Ensure classrooms reflect a fun, active, and engaging learning environment.
- Promote relationship-based care, continuity, inclusion, and kindergarten readiness.
- Support the use of Conscious Discipline practices to guide behavior and build emotional skills.
Licensing, Safety & Compliance
- Help ensure compliance with Ohio Department of Children and Youth licensing standards.
- Monitor attendance, ratios, child files, staff records, and required postings.
- Support health, sanitation, security, and emergency preparedness procedures.
- Assist with inspections, audits, and corrective action plans.
Family & Community Engagement
- Build trusting relationships with families through responsive communication and support.
- Assist with tours, enrollment, orientation, and retention of families.
- Help strengthen partnerships with local schools, employers, and community organizations.
- Represent the organization positively in the community and at events.
Administrative Responsibilities
- Assist with billing, enrollment records, Procare systems, tuition support, and data entry.
- Help manage supplies, purchasing, and operational needs.
- ● Prepare reports and documentation as needed.
Requirements
- Associate’s or Bachelor’s degree in Early Childhood Education, or related field preferred.
- Minimum of 2 years experience in licensed childcare or early education.
- Supervisory experience preferred.
- Knowledge of Ohio childcare licensing regulations preferred.
- Strong leadership, communication, and organizational skills.
- Experience working with youth and willingness to be coached.
Must pass criminal background check and meet health requirements.
Nice to Have
OCCRRA account and classes completed
Science of Reading
CPR and first aid
Benefits
Voluntary Benefits including vision and dental
IRA match
Common Questions
What ECE credentials are required for this position?
This role requires an associate degree required.
What does this position pay?
This Administrative Assistant Director role pays $42,000 to $55,000/Yr.
Is this full-time or part-time?
This job is Full Time.
Where is Preble Mini Minds located?
Preble Mini Minds is located at 501 Nation Avenue, Eaton, OH