Executive Director

What You'll Do

Staff Management & Development

• Oversees the hiring process for new staff, including orientation & training as well as terminations. Education Coordinator (staff trainings, orientations).
• Manage & develop staff, including the completion of performance appraisals, and supervise the development of individualized goals for staff professional growth and development.
• Develop & implement employee recognition efforts.
• Conduct monthly staff meetings and assign a rotation of lead teacher/administrative attendance and note-taking to be distributed to staff following the meeting.
• Assist with class substitution when needed.

Financial Operations

• Oversee the financial health of the organization with a strong ability to work with Quickbooks. Verify income and expense records, create bank deposits, and approve expenses, in conjunction with Assistant Director and other staff.
• Develop & maintain annual budget & budget forecasts to achieve planned financial and enrollment targets; balance profitability with priorities related to staff and our children and families.
• Provides monthly updates to the board of directors on current financials.
• Oversee tax payments, tax paperwork, year-end tax documents, and tax exemption with a bookkeeper.
• Maintain board and property liability insurance, health/dental/vision insurance, workman’s compensation & 401k contracts. Manage claims.
• Seek and apply for grant funding. Manage all current grants and reports per grant schedule and requirements.

Facility and Administrative Operations

• Ensure compliance with accreditation and state licensing requirements as well as all applicable state and federal laws, as well as preschool policies and procedures.
• Interface with the State of Colorado local licensing entities and other state and local support organizations.
• Handle records and requests from families in need of financial assistance; oversee scholarship decision process.
• Oversee daily operations of the school, its programs, staff/child ratios, etc.
• Oversee enrollment, waiting lists, child files, and attendance records with the administrative team.
• Develop an annual school calendar & schedule.
• Assist with housekeeping needs and general maintenance of the building.
• Oversee and guide safety needs, and develop emergency procedures.
• Develop a capital improvement plan.

Parent Relations

• Demonstrates the ability to be considerate, professional, and tactful.
• Review and revise the parent handbook and parent paperwork as needed.
• Responsible for handling parental concerns beyond the normal scope of the classroom.
• Provides a newsletter every other month.
• Deals directly with issues of suspected abuse and other enforcement agencies’ guidelines.
• Maintains confidentiality.

Community Relations

• Maintain positive communication with parents, written and in-person.
• Prioritize town & county government relations to further childcare center, staff & family support and subsidies.
• Maintain ongoing communication with Early Childhood Options (ECO).
• Attend bimonthly Director meetings to maintain relationships with other Centers’ EDs.
• Ensure ongoing communication with the Colorado Preschool Program (CPP), Head Start, CCAP, and other integral programs.

Board Relations

• Attend monthly board meetings and prepare a monthly Director Report; prepare agenda & board packet in coordination with the Board Chair.
• Act as a positive, informative liaison between the board and staff.
• Collaborate with the Board to ensure fundraising events are successful.
• Meet with the Board Chair monthly or as needed.

Physical Requirements

The described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Requirements

• Education: Bachelor’s degree in ECE, Business or Project Management or a related field is highly preferred, and can pass all required criminal and child abuse background checks.
• Experience: At least one year of experience managing 3 or more employees. Experience managing a budget and operations of an organization. Center leadership/management experience is a plus.
• Certification: Not required, but highly preferred if someone has a State of Colorado Director certificate and/or Early Childhood Credential level 3 or higher. If lacking childcare experience be willing to become Director-certified within 6 months.
• Industry Knowledge: Strong knowledge of state licensing rules and regulations for licensed child care or willingness to become an expert on the topic.

Nice to Have

• Experience leading teams, managing staff and understanding of staff structure, and ownership of organizational business decisions.
• Background in project management or business operations. Experience running day-to-day operations for an organization or school.
• Proven leadership skills OR models professional, positive attitude in leadership roles.
• Strong communication skills, effective conflict management, staff leadership capability.
• Ability to establish effective staff structure to achieve organizational goals and meet organizational needs, with an eye for efficiency.
• Experience representing organizations in political and spokesperson roles.
• Fundraising experience, particularly with grants and grant reporting.
• Experience working with all Microsoft Office, Google, ADP, and Quickbooks.
• Dual language proficiency (English-Spanish) preferred.

Benefits